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Improve Data Accuracy and Supply Chain Efficiency with an ERP and Built-In EDI

Improve Data Accuracy and Supply Chain Efficiency with an ERP and Built-In EDI


Improve Data Accuracy and Supply Chain Efficiency with an ERP and Built-In EDI

Dec 2, 2020

Ken Weygand
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Fewer mix-ups. Fewer miscommunications. Fewer data inaccuracies. That's what electronic data interchange (EDI) will get you.

And right now, it's estimated that 80 to 90% of business-to-business traffic is conducted using EDI. A number that isn't shrinking but growing. And quickly—about 3% to 5% annually. EDI is the standard now, but it's also a staple of the future.

Basically, EDI is the exchange of data between two business partners (or within an organization) in a standard digital format. EDI helps to ensure accuracy, efficiency and reliability.

Because all communication is managed with EDI, vendors and retailers don't have to dig through emails or notes or spreadsheets for communications, timelines and order details.

The global rise of ecommerce shopping has forced importers and distributors to engage with retailers and consumers in this shifting retail fulfillment landscape. The necessity of EDI has never been more apparent between direct-to-consumer (DTC) shipping, the explosion of ecommerce and sourcing/production changes.

Consumer goods importers and distributors need to efficiently bring in as many orders as possible efficiently while eliminating the risk of error. A consumer-goods-specific enterprise resource planning (ERP) solution with built-in EDI capabilities can do that for you. The solution not only improves your efficiency but enables you to reduce costs, improve data accuracy and supply chain efficiencies and ensure retailer compliance.

  • Reduced costs – Labor is undoubtedly the most expensive variable cost in your organization. And for good reason: it's nearly impossible to run a productive business without a productive workforce. Suppose you could position your employees for success by enabling them to focus on meaningful, productive tasks rather than manual data entry and validation? You'll end up saving both time and money.

  • Improved data accuracy – Human error is no longer a risk factor when you streamline and automate processes within a centralized system. By leveraging an ERP with built-in EDI capabilities, your data is accurate. With EDI tools integrated into your ERP, there's no time delay like there is with manual entry—the data is up-to-date at all times.

  • Improved supply chain efficiency – The right ERP automatically imports EDI orders as soon as they're sent. Which means the system can validate the order, ensure the data is correct and translate the data from the file into the fields within the ERP solution. And the system uses that data to ensure inventory is available to fulfill all those orders. This kind of automation and validation is critical for efficient supply chain management.

  • Ensured Retailer Compliance – EDI changes the game when it comes to compliance. Because EDI documents confirm valuable information with your retailers — inventory (EDI 846), purchase order acknowledgments (EDI 855), and requests for routing (EDI 753), to name a few—an integrated EDI system ensures that these documents are delivered accurately and on time. It makes those communications and interactions seamless and more efficient—all the data you need is already stored and saved within your ERP solution.

An ERP with built-in EDI enables greater efficiency within your business operations—which means increased value to your enterprise. Not only are you able to strengthen relationships with your partners, but you're also able to communicate more easily. To quickly and accurately relay information and update the status of partners' inventories and shipments.

Our distribution ERP has all the tools you need now, and in the future. It has built-in EDI to maintain healthy and successful relationships with your retailers.

Overandback, an importer and distributor of tabletop housewares, has been an Aptean customer for nearly a decade. "EDI is vital to our business today," said Overandback CFO Glen Levitan. "Having it integrated into our ERP package is a big plus for us. To be able to seamlessly bring the orders in and process and send documents back to our customers is critical. From China to California and everywhere in between, we're all on the same database for sharing the same live, up-to-date data."

The changes in consumer shopping processes require changes in back-end fulfillment processes. If you want to keep up with customer and consumer demand, you need the right tools and technologies to effectively manage and ship high volumes for producers, importers, and distributors.

Ready to overcome your toughest challenges? Ready for superior supply chain efficiency? Ready for greater data accuracy? Find out how, now.

Tell us about yourself and an Aptean specialist will be in touch.