Aptean SouthWare Providing Full Business ERP Software For Your Industry

Software Solutions for Businesses that Sell and Service HVAC Equipment

HVAC is a complex industry. Whether you manage residential or commercial jobs and projects, your company requires a mobile-friendly system that gives you the tools needed to run the business efficiently. Deep functionality and ease of use describe Aptean SouthWare’s family of HVAC business management systems for companies that sell and service heating, ventilation and air conditioning equipment.

HVAC Software

Aptean SouthWare’s service management, inventory and accounting software provides you with complete visibility through a comprehensive desktop or mobile friendly solution.

Selling and servicing HVAC systems in today’s world has unique business challenges apart from those related to normal business functions like payables or sales management. From HVAC equipment tracking to managing preventative maintenance contracts, exchanges and repairs, Aptean SouthWare is a proven solution to your challenges. Our integrated system includes all the accounting functions, service management, purchasing, return authorizations and job costing needed to manage your business from sales to service.

A ready-made system, these modules can be tailored to meet the specific needs of your company.

Key Features for Your Industry:

• Service Orders

• Scheduling and Mapping

• Equipment Servicing and Tracking

• Service Contracts

• Service Invoicing

• Purchasing

• Inventory Control

• Sales Order Processing

• Return Authorizations

• Job Costing

• Management Reporting

• Sales and Relationship Management

Garage Door Software Specifically Designed for Overhead Door Companies

Transform your complex overhead door management system into a streamlined and productive operation. Effectively track warranties, job profits, and control your entire inventory with overhead door software by Aptean SouthWare.

Designed with Door Dealers for Door Dealers

The Aptean SouthWare Door Dealer system is a fully integrated family of business applications, implemented and supported specifically for the overhead door industry. The features have been refined over the years to handle the most challenging needs of door companies across the country.

Serving Over 7,000 Companies for Nearly 30 Years

With Aptean SouthWare you get the most mature overhead door software available, adapted to the way that door dealers do business. Our platform has the depth of functionality that comes only with many years of experience and constant improvement. The Aptean SouthWare Door Dealer system has been continuously improved and refined, a process that we are committed to continue, as the industry changes and door companies require new tools and technologies.

Aptean SouthWare Goes Where You Go

Aptean SouthWare Door Dealer software is a full Tier II ERP platform providing a series of flexible portals that give you all of the tools necessary to run your business. No other system has the ability to coordinate information between remote and internal staff liberating your business from the world of manual processes and wasted labor.

Overhead Door Management

Aptean SouthWare for overhead door companies can meet virtually any management demand – enabling you to focus on your core business. Twenty dynamic modules offer the most comprehensive solution.

• Keep tabs on job costing—tracking each job, labor costs, material costs, and sub-contractor costs.

• Manage costs associated with kit breakdown and reassembly. Our kitting module integrates with the accounting module to manage the costs required to breakdown kits into stock items.

• View and make schedule changes quickly. Prioritized and color coded, our scheduling board helps you make quick changes needed to reschedule your installers without causing time conflicts.

• Control complex installations—such as different doors installed on different dates in different locations for the same customer. Our service orders module automatically prompts inventory to show what is available and what needs to be ordered to meet delivery and installation deadlines.

• Track warranties by sales order or specific parts. Warranty Tracking keeps a file of separate warranties while providing customer history including parts purchase, installation, and adjustments.

Software Solutions for Companies that Sell and Service Capital Equipment

Deep functionality and ease of use describe Aptean SouthWare’s family of business management systems for companies that sell and service industrial or capital equipment. If your businesses needs to manage equipment sales, parts distribution, field service and project costs, Aptean SouthWare’s business management and accounting software provides you with complete visibility to sales, service, inventory and utilization through a comprehensive desktop or mobile-friendly solution.

Capital Equipment Software

Selling and servicing capital or industrial equipment such as generators, lift trucks, manufacturing equipment or telecom equipment in today’s world has unique business challenges apart from those related to normal business functions like payables or sales management. From tracking equipment history to handling rentals, exchanges and repairs, Aptean SouthWare is a proven solution to your challenges. Our integrated system includes all the accounting functions, service management, rental processing, return authorizations and job costing needed to manage your business from sales to service.

Looking for more? Aptean also provides the premier end-to-end ERP solution for complete dealer management.

A ready-made system, these modules can be tailored meet the specific needs of your company.

Key Features for Your Industry:

• Service Orders

• Equipment Servicing and Tracking

• Service Contracts

• Service Invoicing

• Rentals

• Inventory Control

• Sales Order Processing

• Return Authorizations

• Job Costing

• Management Reporting

• Sales and Relationship Management

Sports Software Designed for Athletic Dealers

The Aptean SouthWare Sports Management software is comprised of 25 individual business modules all tied together under a single database structure and an elegant user interface. Each user can be presented with his or her own tailored portal, specifically designed to provide maximum efficiency in carrying out their primary job responsibilities.

Athletic Dealer Software

Instead of running reports and mining data for actionable information, the portal interface provides the ultimate business dashboard, delivering the precise information each employee, manager and owner requires in real-time. Orders, purchasing, production, file management and the flow of accounting information associated with each process are presented by Aptean SouthWare in a format designed to fit each individual business, and each individual in those businesses.

The system contains the following modules and features (additional modules are also available):

Financial Management Application Features

• Accounts Payable

• Accounts Receivable

• Collections Adapter

• General Ledger

• Payroll

• Cash Flow Ledger

• Executive Performance Visualization Tools

Production Module Features

• Production Management

• Artwork, File & Attachment Management

• Inventory Control

• Order Management

• Purchasing

• Barcoding

• Return Authorization Tracking

• Shipping & Freight

Sales and Sales Management Module Features

• Standard & Touch Screen POS

• Paperless Credit Card Processing

• Advanced Gift & Loyalty Programs

• Complete Sales & Customer Support CRM

• Remote Tablet Order Entry/Management

• Opportunity & Goals Tracking

• Vendor Catalogue Import

• Sporting Goods Rental & Re-Sale

E-Commerce Module Features

• Complete Online Customer Account Portals

• Secure Retail Shopping Cart Systems

• Integration With Existing Web Technologies

Food Equipment Sales and Service Software

Gain the tools your company needs to become more profitable and competitive in today's changing food equipment service landscape with Aptean SouthWare for food equipment sales and service businesses.

Never Been Easier

Aptean SouthWare is the most complete food equipment service and distribution software, offering several modules designed to manage all aspects of the equipment sales and service business. Control inventory. Track warranties. Track job profits. Quickly add or lookup customer information and history during calls. Choose products from “kits” that you create. Drive purchasing and update customers to estimated service and install dates automatically. Schedule your techs intelligently and map their routes. Invoice and get paid immediately.

Out-of-the-box you can:

• Track opportunities with the sales and service CRM

• Manage preventative maintenance contracts

• Schedule service and dispatch technicians

• Track service history

Interface Design

Using Aptean SouthWare’s unique portal configuration tools, we are able to tailor the user interface to fit your specific requirements and deliver the tools your employees need to be more profitable.

Complete Business ERP

Aptean SouthWare provides the most complete set of accounting, inventory and service management tools available to the food equipment service and sales industry.

Mobility Featured

Empower your technicians and sales people with mobile portals designed to deliver the highest degree of efficiency and profitability.

Field Service Management

Field service is a complex business. Getting the right people, parts and skills to the right place at the right time is just the first challenge. Then you have to account for their costs, your contractual obligations, warrantee information, and ultimately, bill the right company for the work performed. Disparate systems purchased to solve just one problem and then cobbled together to share data just cannot meet these requirements on a consistent and cost-effective basis. Having your operational and financial data centralized in a single system is vital and a must-have for your industry.

Field Service Dispatch Software

Critical business operations data such as job and unit costing, preventative maintenance, field ticketing, communications, work orders, dispatch, scheduling, inventory and equipment tracking should be captured in the same system. Whether you are servicing equipment in the dust of excavation, the silence of a clean room or anything in between, Aptean SouthWare will help you eliminate duplication and human error, allowing you to optimize your business for greater success.

Our field service management software is a complete service management system with specialized service functions and flexible integration with accounting, inventory control, sales processing and sales management. Combine the modules you need for seamless dispatching, scheduling, billing, contracts, equipment repair history, warranty information, technician tracking and other service functions. With service this efficient, you will reduce service costs, increase revenue and elevate customer satisfaction.

Field service management software modules can be tailored to meet the specific needs of your company.

Key Features for Your Industry:

• Service Invoicing

• Service Orders

• Service Schedule Dispatch Portal   

• Contract Management

• Equipment Servicing

• Rentals

• Inventory Control

• Sales Order Processing

• Return Authorizations

• Job Costing

• Sales and Relationship Management

Want to learn more about how our business management ERP, Aptean SouthWare, can help your business? Contact us today to chat with one of our experts or schedule a demo.